When an employee submits their resignation, employers must respond professionally and courteously. Crafting a well-written resignation acceptance email is a matter of courtesy and an opportunity to maintain a positive relationship with the departing employee.
In this article, we will discuss the best practices for writing a resignation acceptance email, offer some important things to remember, and provide you with a sample template to make the process smoother.
Subject: Acceptance of Resignation
Dear [Employee's Name],
I am writing to express my sincere gratitude for your dedicated service to [Company Name]. We have appreciated your hard work and contributions during your time here.
I have received your resignation letter dated [Resignation Date]. We accept your decision, and your last working day will be [Last Working Day], as stated in your letter.
We understand this decision was not made lightly, and we wish you all the best in your future endeavors. Please do not hesitate to contact us if you require any assistance during the transition period or have any questions.
Once again, thank you for your commitment to [Company Name], and we hope you find success and fulfillment in your next chapter.
Writing a resignation acceptance email is a crucial step in the offboarding process, and it should be handled with care and professionalism.
By following the best practices and considering the essential elements mentioned in this article, you can ensure that your response is respectful, supportive, and in line with your company's policies.
This will help maintain a positive relationship with the departing employee and leave a lasting impression of professionalism within your organization.
Shiva is a subject matter expert in communication, marketing, productivity, and learning systems. He has previously contributed to many blogs and newsletters, including Validated, Mental Models, HackerNoon, and several brands. You can find Shiva on LinkedIn or email him at shiva(at)routine.co.