Sending interview feedback is a courteous gesture and a crucial step in maintaining a positive and professional relationship with candidates.
Whether you're a hiring manager, HR professional, or recruiter, providing constructive and positive feedback after an interview can leave a lasting impression.
In this article, we'll discuss the best practices for writing a positive interview feedback email, share some things to remember, and provide a sample template to help you get started.
Subject: Interview Feedback for [Position Title]
Dear [Candidate's Name],
I hope this email finds you well. I am writing to express my gratitude for your interest in the [Position Title] role at [Company Name] and for participating in the recent interview.
During the interview, I was genuinely impressed by your [mention specific strengths and qualities, e.g., communication skills, problem-solving abilities, enthusiasm]. Your [mention specific accomplishments or experiences] stood out as a testament to your qualifications.
While you showcased many strengths, I also wanted to provide constructive feedback. [Provide specific, constructive feedback on areas where the candidate can improve]. You will further enhance your qualifications with continued development in these areas.
I encourage you to pursue opportunities that align with your skills and aspirations. Your talent and dedication are assets, and I look forward to the possibility of connecting again for future opportunities at [Company Name].
Again, Thank you for your time and interest in [Company Name]. Please feel free to reach out if you have any questions or want to discuss your interview further.
Positive interview feedback is an essential part of the hiring process that can leave a positive impression on candidates, even if they were not selected for the position.
Following the best practices presented in this article, you can create a professional and meaningful interview feedback email demonstrating your organization's respect and appreciation for candidates.
Remember to be specific, constructive, and encouraging in your feedback to help candidates grow in their careers.
Shiva is a subject matter expert in communication, marketing, productivity, and learning systems. He has previously contributed to many blogs and newsletters, including Validated, Mental Models, HackerNoon, and several brands. You can find Shiva on LinkedIn or email him at shiva(at)routine.co.