How to Write an Email Informing the Hiring Manager About Salary Expectations

Published on
November 21, 2023
Discussing salary expectations can be a sensitive and critical step regarding the job application process. Emailing the hiring manager about your salary expectations requires finesse, professionalism, and clarity. 

Discussing salary expectations can be a sensitive and critical step regarding the job application process. Emailing the hiring manager about your salary expectations requires finesse, professionalism, and clarity. 

In this guide, we will walk you through the best practices, things to remember, and provide you with a sample template to help you navigate this crucial communication.

Things to Remember for Discussing Salary Expectations

  • Research Thoroughly: Before mentioning your salary expectations, research the industry standard for the position you're applying for, considering factors such as your experience, location, and the company's size. Websites like Glassdoor and Payscale can provide valuable insights.
  • Wait for the Right Time: Avoid discussing salary expectations too early in the application process. Wait until you have received a job offer or are in the advanced stages of the interview process. This ensures that your expectations align with the company's assessment of your qualifications.
  • Be Realistic: While advocating for fair compensation is essential, it's equally important to be realistic. Consider your qualifications, experience, and the market conditions when determining your salary expectations.
  • Keep it Confidential: Treat your salary expectations as confidential information. Don't share them with colleagues or other potential employers unless necessary.

Best Practices for Writing an Email About Salary Expectation

  • Use a Professional Tone: Maintain a professional and respectful tone throughout your email. Avoid being too informal or overly demanding.
  • Be Concise: Get straight to the point in your email. Avoid unnecessary details or lengthy explanations.
  • Express Enthusiasm: Express your continued interest in the role and the company. This shows that your primary concern is the salary and the opportunity itself.
  • Offer a Salary Range: Instead of providing a specific number, offer a flexible salary range. Ensure that the range aligns with your research and expectations.

Sample Template for Emailing Salary Expectations

Subject: Re: Job Offer and Salary Expectations

Dear [Hiring Manager's Name],

I hope this email finds you well. I appreciate the opportunity to interview for the [Job Title] position at [Company Name]. I am excited about joining your team and contributing to [Company's Mission].

After carefully considering and researching industry standards, I would like to discuss my salary expectations. Based on my qualifications, relevant experience, and the current market conditions in [Location], I am looking for a competitive compensation package in the range of [$X,XXX - $Y,XXX]. This range reflects my commitment to ensuring fair compensation while allowing flexibility.

My primary focus is the opportunity to work with [Company Name] and contribute to its success. I am confident that together, we can find a compensation package that aligns with both my expectations and the company's budget.

I appreciate your understanding of the importance of this discussion and look forward to further exploring the potential fit between my skills and the needs of [Company Name]. If there are any additional details or discussions required, please feel free to let me know.

Thank you once again for considering me for this role. I eagerly await your response.


[Your Name]

[Your Contact Information]


Discussing salary expectations with a hiring manager can be crucial in the job application process. You can approach this conversation professionally and confidently by following the best practices and using the provided sample template. 

Remember to be realistic, research thoroughly, and maintain a positive and enthusiastic tone in your email. Finding the right balance between fair compensation and a mutually beneficial partnership is the key to a successful negotiation.

About the author
Shiva Prabhakaran

Shiva is a subject matter expert in communication, marketing, productivity, and learning systems. He has previously contributed to many blogs and newsletters, including Validated, Mental Models, HackerNoon, and several brands. You can find Shiva on LinkedIn or email him at shiva(at)

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